Evernote for Task Management

evernote_logo_center_4c-lrgOn Friday I mentioned my latest endeavor, Project Reboot, and how I was going to start digging into starting today.

To be honest I started a bit early – one can’t complete a project unless you know what needs to be done to do that I needed a tool to track it all.

Up until now I’ve been using the todo.txt setup that Gina Trapani first mentioned on Lifehacker. The tool has evolved a bit since then and now has both Android and iPhone clients and is being actively developed. It is a great tool and I can say nothing but good things about it.

Unfortunately for me, I started to notice a bit of friction with using the tool. This is nothing against the tool, just the way my workflow has begun to develop and change, and if the tool causes friction you won’t use it so I started to look for a replacement.

Enter Evernote.

I’ve been singing the praises of Evernote for quite a while now and I use it for a number of things but never really looked to it to handle my to do or task list. So when I took a few minutes and looked at it I saw it definitely had the potential.

  • It’s available on my desktop and mobile platforms and I can access it from the web if I’m on a machine that it isn’t installed on.
  • It’s got check boxes to I can easily mark things done.
  • I have the ability to group all the tasks for a project in a single note

Looks like a winner to me.

So I’ve begun to track things in my Evernote system. I have a master note that contains a list of all stand alone tasks and project that need to be completed. For those items that are projects the task item is a note link to the note that contains information about the project (which could include links to other notes) and the list of tasks that needs to be completed.

For those that are followers of the Getting Things Done (GTD) system this does allow for an easy weekly review of outstanding projects. A global search for notes that have unfinished tasks in them give a listing of all the projects and the master task list all on one screen.

I’ve only begun to work with this system but so far it seems to be fitting my style of work and as it’s a tool I already have open most of the day and am familiar with so it makes it that much easier to use.

That’s one small step for Project Reboot, next up my social media networks.

What do you use for task management?